Roster Policy

Team Rosters, Generally

  • Number of Players.  Each team is charged for a minimum number of Players (15 for outdoor, 12 for indoor), but may choose to have fewer Players on their team’s roster.  There is no maximum to the number of Players who may be on a roster.
  • Roster Due Date.  It is each Captain’s responsibility to submit their team’s completed roster form to the League email address in accordance with the League’s deadlines (as listed on the website).  Once the roster is submitted to the League and the invoice sent, changes may only be made to the roster in accordance with “Roster Modifications”, below.
  • If no roster is received by the League as of the Roster deadline, this may delay the delivery of team shirts.  Additionally, the League will take action including, but not limited to the following:
    • The League may send the Captain an invoice for a team based on 15 new players (the minimum required for a team).
      • The Captain will be responsible for payment based on the invoice and will not be entitled to discount pricing for returning players (no refund will be given once the actual roster is received).
      • Despite the lack of discount pricing, returning players would not be entitled to receive a new shirt.
    • The League may forfeit the team’s spot in the League; no team deposit will be refunded.

How to Complete Team Rosters

The team’s Captain should follow the specific instructions for how to complete the team’s roster.  Failure to do so may result in delays or disciplinary action at the discretion of the League.

From the registration website:

Completing your team’s roster need not be done at the time of registration, but must be done by the Roster Deadline.  If, for some reason, you are unable to continue with the registration without adding any roster players, complete the roster information for yourself and then select “Continue”.  Every player must be 21+ years old as of the start of the season.

If you do not have all of your players’ information, you’ll be able to bypass some questions, but please come back and update any missing information by the Roster Deadline (see League’s website).  Please be sure to input all information accurately.  Failure of a Captain to input at least 15 players by the Roster Deadline will result in the Captain being charged for 15 players (any players not listed up to 15 will be treated as “New” players for the purposes of the invoice and the invoice will not subsequently be revised).

The League will review your team’s roster after the Roster Deadline and generate an invoice based on that roster showing the calculation of your Team Balance Due.  If you would like your team’s invoice sooner, contact the League prior to the Roster Deadline and advise that your invoice can be prepared.

NOTE:  Once an invoice is sent, your roster may only be modified by having Players be added or replaced, not removed.  Payment must be made no later than the Payment Deadline (see League’s website).  After the invoice is sent, you will still be able to make roster modifications through the League until midnight on the third game of the season.  See below for more information.

Roster Modifications

  • Final Roster Due Date.  Captains may (1) add one or more Players to their rosters or (2) replace one or more Players on their roster until midnight on the day of the third game of the season, provided the following conditions are met by such deadline:
    • Notification of such modification, including the new player’s complete roster information, must be sent to the League’s email address; and
    • Any payment associated with the roster modification (including the cost of any replacement shirt, if applicable) must be received by the League.
    • Note:  the Captain should not send a complete roster with all players listed; merely sending an email with the modification will suffice.
  • If any roster modifications are made (in accordance with the above) and one Player is being removed for another Player, the Captain will provide the replacement Player with the shirt of the Player who was replaced.
    • If the replacement Player is not able to wear the removed Player’s shirt (e.g., the new player is a ‘Large’ and the old player is a ‘Small’), a new shirt must be purchased for the replacement player at a cost of $15.00.
  • As of the Final Roster Due Date, all rosters will be considered final.
  • If a Captain feels that a roster modification should be permitted beyond the Final Roster Due Date, the League will consider the request and may, in the sole discretion of the League, allow the Captain’s request.
    • Note:  the League’s discretion will be applied very sparingly.
  • Any roster changes not made in accordance with the above will be considered invalid and the team may be subject to disciplinary action at the discretion of the League.

Non-Roster Players

See the Non-Roster Player Policy for rules governing the use and procedures related to non-roster Players.

Go back to Rules/Policies/Forms.

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